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IT For Service Delivery | E-enabling Land Records

Land Records Computerisation (Apna Khata) Rajasthan

Microsoft platform /
application used

Windows 2000;
Server SQL Server 2000;
Visual Basic 6.0
Board of Revenue, Ajmer
& National Informatics Centre, Rajasthan

 E-enabling Land Records

Systematic and logical storage and easy retrieval of land records is an enviable asset in any agrarian economy. Rajasthan has taken significant steps in building this asset, with its initiative Apna Khata. With Apna Khata, land records data has been completely web-enabled. Farmers and landowners can download copies of land records from IT kiosks or obtain them from authorised centres. The data is available in the local language, Hindi, and is easily searchable by the name of the tehsil and the village, and the number of the khata. The computerisation of land records had begun in 1996-97 in all the 32 districts of Rajasthan. The process of data preparation, verification and validation took about four years, after which it was observed that there were significant differences in the mechanisms used to prepare records across the state.

The new system was a mix of technology and constant training and following of processes. In addition to products and services from Microsoft, the system used Crystal Reports 4.6 and GIST SDK 2.05 to facilitate printing of land records and other documents in Hindi. The system included the following key components: project monitoring through a web-based application; standard rate of data entry and autonomy to collectors for selection of agency to do the same; additional hardware resources for high volume districts; continuous updating of LRC Data at tehsil level; emphasis on simultaneous data entry and verification; data archival on CD/tapes to prevent data loss and corruption; conducting workshops at state, division and district level; regular training schedules; onsite support. The availability of FAQ, utility scripts and patches on the web Apna Khata has been implemented in all 247 tehsils across 32 districts in Rajasthan.

The Record of Rights (RoR) is also available on demand. The manual process of preparing chausala has been discontinued, and the computer-generated version is used. Data for all the tehsils in a district is replicated at the district level for backup purposes. Data is also updated on a regular basis. Operational training has been provided to more than 1,500 revenue officials for smooth execution of the project and regular refresher training programmes have been organised.


Apna Khata has benefited landholders whose records are now available online and can be downloaded at a click from tehsils or cyber kiosks. These copies are valid and legal for all purposes. Jamabandais are now available in the public domain through the internet. Fast search is facilitated and all the user has to do is select a village and give any one parameter, such as khata number, khasra number, or the owner’s name. Copies of records can be easily obtained. The manual preparation of chausala has been discontinued and the computerised jamabandai has been made available to all field officials. This has allowed easy access to information to officials in any part of the country. Thus, it can be used for various planning purposes. It enables storage of revenue-related records in electronic format for further processing.

Future versions of Apna Khata are likely to be much more advanced than the current version.
On the anvil are the establishment of a data warehouse at the state level, connectivity between tehsils through VSAT to access online applications, integration of attribute data with digitised cadastral maps and a disaster recovery system. Old revenue records are also expected to be scanned and brought within the ambit of the system.


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